Administrative Services Coordinator - Medford, Oregon - 105372
Join our team!
PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion.
General Purpose
Facilitate activities in an effective sequence by monitoring tasks, task-owners timelines and expenditures. Compile data, track, summarize, and report results, and develops and/or maintains reference information and databases. Compile, organize, and summarize data from multiple sources; monitor/track processes to ensure their execution is within defined parameters. Determine schedules and availability of resources/materials. Ensure activities are performed in accordance with contract, corporate, and regulatory agency requirements.
Responsibilities
- Promote a customer first culture and commit to delivering outstanding results for customers.
- Draw data from a variety of sources and systems to prepare moderately complex reports. This includes standard, monthly and ad hoc reports which may not have a precedent available.
- Manage and track vegetation management department process documentation and correction of vegetation conditions identified at facility points.
- Audit data and/or reports to confirm and maintain compliance and operational administration of programs.
- Advise management regarding departmental operations, and inform management of deviations from established processes or schedules which may impact business outcomes.
- As needed, assist with processing bills and/or contracts, adhering to company policies and practices.
- Work directly with staff and internal audit /business controls to ensure compliance and accuracy of recordkeeping.
- As needed, maintain and update budget reports ensuring accuracy and timeliness. Identify possible errors and provide solutions and/or corrections to management.
- Maintain system administration and maintenance of various programs including:
adding /terminating users; uploading files; etc. - Coordinate data requests as needed.
- Provide assistance to internal and external questions, communicating and interpreting policies and practices.
- Research general complaints, identify the issue, problem solve and respond to the individual.
- Present data and/or reports to management through PowerPoint or other media.
- Oversee and participate in projects as assigned.
- Perform additional responsibilities as requested or assigned. May include administrative support activities for a person, group or unit based on organizational needs.
Requirements
- High school diploma or equivalent; or the equivalent combination of education and experience.
- A minimum of two years of administrative experience including contract documentation, proposals, contract files, or related areas.
- Demonstrated initiative, problem-solving skills and follow through on commitments.
- Proficient with personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information.
- Advanced communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
- Communication and interpersonal skills including the ability to work with all organizational levels as a team member, to ensure that key information on schedules, requirements, and resources is communicated to management in a clear and timely manner.
- Ability to communicate and interact with individuals in all levels of the organization, industry and community.
Preferences
- Bachelor s degree in an applicable field.
- Experience supporting utility vegetation management program.
Additional Information
Req ID:
105372
Company Code:
PacifiCorp
Primary Location:
Medford
Department:
Pacific Power
Schedule:
No Selection
Personnel Subarea:
NON-EXEMPT
Hiring Range:
56,500.00 - 66,500.00
Employees must be able to perform the essential functions of the position with or without an accommodation.
At PacifiCorp, we encourage everyone to work together. We embrace diversity and value the distinct perspectives of all our employees. We strive to cultivate a workplace that connects each employee to the organization and enables all individuals to participate and contribute to their full potential.
It is PacifiCorp's policy to provide and promote equal employment opportunity to all employees and applicants in accordance with local, state and federal laws and regulations governing personnel activities. In accordance with federal guidelines, PacifiCorp is committed to a program of affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, veteran status, national origin, sexual orientation or gender identity.
All offers of employment are contingent upon the successful completion of a background check and drug screening.
Estimated Salary: $20 to $28 per hour based on qualifications.
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